This article will explain why you receive duplicate contacts, messages, and other Outlook items. We'll explain how to delete duplicate folders in Outlook. Most significantly, we'll go over how to automatically identify and eliminate Outlook duplicates.
If you use Microsoft Outlook, duplicates are bound to appear. Duplicates are confusing and can be time-consuming to read and reply to emails. Your mailbox gets larger when there are a lot of duplicates, which uses more space on the server and disk.
Furthermore, a large number of redundant items make it difficult to work with the search results, and a large number of duplicates greatly lengthen Outlook's search time.
Discover the source of the duplicate contacts, tasks, reminders, messages, and Outlook calendar items by reading this article. Make sure the duplicates are gone by removing them.
Reasons for Eliminating Outlook Duplicate Folders
In numerous instances, messages in Outlook folders become duplicates. User error, malfunctioning technology, or incorrect settings could be to blame for this. There's a chance that emails you send or receive will appear twice. Duplicate tasks, appointments, and meetings arise when multiple users or Outlook windows work with the same Outlook items simultaneously; duplicate contacts appear when you copy and import them.
The most frequent causes of duplicates in Outlook are as follows:
- Outlook desktop sync issues with mobile devices. Duplicates may result from persistent synchronization attempts.
- Frequent sending and receiving of emails. Duplicates may arise in this situation due to server synchronization issues.
- Improperly set up Outlook rules. The same message can be copied to different folders by different rules that apply to outgoing or incoming mail.
- Disruptions while downloading messages from POP3 mailboxes. The messages you have previously received are being downloaded again if the "Leave messages on the server" option is enabled.
- Combining several PST files into one or importing messages and other Outlook items from files. Duplicate data will result from copying the same information.
- Restoring emails from backup copies. Message backup copies are replicated with the live ones.
- Using antivirus software and turning on the email scanning feature. These antiviral programs can duplicate messages either during editing or after they are sent.
How to Remove Duplicate Folders in Outlook with a Professional Solution?
CubexSoft Outlook Duplicate Remover is a virus-free and risk-free tool. It clears the Outlook mailbox of all its contents, including emails, contacts, calendars, tasks, journals, and so on. The application minimizes the size of the PST file and eliminates every duplicate email item in Microsoft Outlook. In addition, the tool has extremely sophisticated technology built into it to support seamless operation. Additionally, users have the option to save the freshly generated files in a particular location.
Follow the Step-by-Step Process to Eliminate Duplicates in Outlook
Step 1. Download and install the PST Duplicate Remover Tool on a Windows PC.
Step 2. Then load PST files or folders on the software screen using the Select Files/Folders button.
Step 3. Once you have selected PST files/folders, check their location and press the Next button.
Step 4. Now, the program will show the list of selected PST files. Tap the Next button to continue the process.
Step 5. The application shows two options to search PST files/folders for de-duplication “Search Duplicate within in the folder(s)” and Search Duplicates across the folder(s).
Step 6. After that, apply the filter option for the duplicate removal process.
Step 7. Select the desired path to save the resultant files.
Step 8. Finally, press the Remove button to start the process.
Final Words!
Getting rid of duplicate items in Microsoft Outlook is essential for keeping your mailbox tidy. You have a few options, including the strategies covered in the blog or a trustworthy third-party tool. However, before using any of these techniques, make sure that your data is safe.
The dependable and easy-to-use CubexSoft Outlook Duplicate Remover is a program created especially for removing duplicate Outlook items. Advanced algorithms are used to identify and eliminate duplicate items from your mailbox without compromising any important data.
Therefore, this tool is the ideal option if you're fed up with battling duplicate items in your Outlook mailbox and want a strong, effective solution. Visit our website right now to get the free trial version and discover more about this amazing tool.
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