Nonprofit organizations are set up with the purpose of helping and assisting the needy people of society. They often take part in activities like arranging events, fundraisers, exhibitions, etc., to generate money and utilize that for the public welfare.
They often take the oath of not using a single penny for their personal gains or benefits. However, there are still cases where the management or employees of nonprofit organizations misuse their authority or resources.
Nonprofit organizations also need to implement strict internal controls in order to ensure transparency as well as comply with the state requirement of handling their accounts and audits.
The lack of check and balance over such organizations often encourages business owners and politicians to use this for their slush funds which are not acceptable at all.
Keep scrolling down this article in great depth to explore and learn about the internal controls the nonprofit organizations need to implement to boost transparency.
- 1 Top 7 Internal Control for the Nonprofit Organizations
- 2 Implement internal controls with the help of experts!
Top 7 Internal Control for the Nonprofit Organizations
The nonprofit organizations take on the huge responsibility of serving the needy sections of society on their shoulders. They cannot afford any negligence in the fulfillment of their responsibilities as it will create scandal and hurt the sentiments of the general public.
Therefore, implementing internal controls is necessary to keep everything in check. Here are some of the basic internal controls nonprofit organizations can ensure to boost the trust and faith of the society in their operations.
The very first internal control that nonprofit organizations need to implement and keep in check strictly is strong leadership. The leadership should be fair and committed to the cause to avoid any disruption in affairs.
The leadership is often found involved in fraudulent activities, so accountability of all is necessary. Some nonprofit organizations even hire top audit firms and let the experts ensure that everything is being managed according to legal procedures.
Robust Account Reconciliation
The next internal control that nonprofit organizations need to implement is robust account reconciliation. Such organizations receive funding and grants from various channels and direct them to numerous others to help the public.
Reconciling their accounts at the end of every month is more than necessary to check and ensure smooth cash flow; otherwise, it can hit suspicious activities.
Specific Log in Credentials
Another significant internal control that nonprofit organizations need to follow is developing specific login credentials. Be it their resource units, accounts,
Or offices; not everyone should be allowed to access the confidential details. Sharing the log-in credentials only with the authorized personnel can help optimize scrutiny and transparency.
Limit Check Signing
The nonprofit organizations support various causes like education, health, wellbeing, economic support, legal support, and foodservice, etc.
So, when they receive grants and funding in their accounts, they have to direct that to various channels. So, a lot of authorities are given the status of signing checks and transferring the amounts, which is not effective.
An important internal control is to limit the check signing and only allowing two authorities to double sign the checks in order to ensure the funds are being utilized efficiently.
Physical Access to Inventory
The nonprofit organizations often maintain inventories to provide food and other basic essentials to the needy public. Implementing internal control of limited physical access to the inventory is critical to ensure that it is not misused or misplaced.
The inventory of the nonprofit organizations is equal to the received funds, and any mismanagement in their allocation can be considered a crime.
Reviewing the payrolls of the worker associated with nonprofit organizations is another important internal check which should never be missed or ignored.
It can be used as a means of transferring funds out of the account of the organization. So, you need to implement strict measures to ensure that no such activity goes unnoticed and taint the image of the organization later on.
Implement Audit Procedures
The last internal control that nonprofit organizations need to implement strictly is the audit procedures. Hiring internal auditors and presenting their reports is not enough as they can be manipulated.
You can hire top audit firms in Dubai and let the auditors carry out the procedure diligently and provide fair reports that highlight the incomes and spending of the organization.
Implement internal controls with the help of experts!
Grants and funds are the only sources of income for the nonprofit organizations which they use for the welfare of society.
If your organization is found involved in any suspicious activity, the grants can stop, and it will significantly impact the people who survived on your help.
So, contact the experts and ensure the implementation of internal controls and audit checks to boost your transparency and keep the funds coming for public welfare.