Proper project management is crucial for achieving success in any business, where project management includes planning, executing, controlling, and completing projects for which even small and medium enterprises are looking for online solutions.
Nowadays, Professional task management software is readily available online. These tools are mostly cloud-based services and offer Software as a Service (SaaS).
There are a variety of tools to choose from. Without any experience, finding the right tool may be a difficult task. A project management software helps in every step of the project – time and budget management, scope constraints, understanding client requirements, and much more.
Following is a list of the best professional task management software for 2020.
Plan Street works for both remote and on-site teams. PlanStreet offers some great features, which are:
- Time and expense tracking
An organization cannot afford to cross deadlines or overspend on a project. With PlanStreet, you can estimate your budgets well in advance, so that you do not end up overspending. You can also track your project progress concerning the deadline. This way, the project can be delivered on time.
A work log of every member of the team is maintained. Every member’s responsibility is separated; that means everybody is aware of the tasks assigned to the entire team. So, there is no confusion regarding the distribution of workload.
- Centralized Management
With centralized management, project managers have better control over tasks. On a single platform, documents are shared, making communication between team members faster and more efficient. The sharing of documents does not require integration with other services. Users can easily access shared files. After getting clarity on the resources available, the project managers can allocate tasks for the right people. With PlanStreet, managers can make optimum use of the talents available to them in their teams.
- Affordable plans
For small and medium enterprises, budget constraints are strict. Keeping this in mind, PlanStreet offers plans at affordable prices. They offer tools for agile and traditional project management. It starts at a minimal price of $15 per month per user.
If you are only getting started as a small enterprise, Trello is the tool you should choose. It has a simple interface and uses the classic card-based system for management. Card-based tools are known for their flexibility.
Trello’s cards are powerful. You can add images, hyperlinks, attached files, due dates, dropdowns, and a lot more on these cards. Once you are done with a card, there is a provision to hide it. You can still access the card in the future.
The limitation of Trello is the absence of reporting options. Only basic reports can be generated using this tool. If you are looking for detailed reports, it is better to pick a different tool. Otherwise, Trello would suffice.
Zoho Projects is a part of the Zoho Business suite. With Zoho Projects, you can plan your projects, generate reports and infographics, get in touch with clients and employees working on the project, manage documents, and measure the progress of the project against time.
There is a central platform that the users work on. Here, they can communicate easily and discuss their ideas. User data is secure. The highlight of this tool is the ease of scalability. As the number of projects increase, more features can be added.
With a customized report management tool, Zoho Projects can handle the requirements of complex projects too. There is a built-in chat app that team members can make use of to communicate with one another. This saves a lot of time as members do not have to switch to e-mail for communication.
The free plan offers limited features. You are provided with storage of 10MB and only one project. For the paid version, prices start at $20 per month. Rather than the usual per-user charges, here you are charged a flat fee based on features. All paid plans have a 10-day free trial. Zoho Projects has both web and mobile applications.
With AceProject, you can manage your projects end to end. They offer various plans for individuals, teams, and enterprises. AceProject provides the right tools to track time and expenses.
The Time Clock feature is automated, so it is quite easy to use. The dashboard is also user-friendly. The dashboard gives detailed, color-coded graphs and other information. The user can make informed decisions with the help of Gantt Charts. The user can estimate the progress of the project using these charts.
If you are new to technology but do not have the time and patience to learn and set up a new professional task management software, Wrike would be the best choice for you.
Most of its useful features are built-in, so you do not have to spend much time learning how to use the tool. Some usual management tools like report generation, Gantt Charts, and interactive dashboards are available. It is best suited for small and medium enterprises that want to set up a management tool quickly.
They offer a built-in tool for time tracking, which can be used by an individual on the team or to track the progress of the project itself. The time tracker is equipped to handle only basic requirements.
The user interface is functional but not very pleasing to the eye, and small enterprises could do with the free plan. Users can easily create as many projects as they want. However, certain features are not available under the free plan. Also, you cannot have as many users as you want to.
With a paid plan, one can include any number of users and access all of the features the tool has to offer. In addition to the web application, Wrike has Android and iOS apps as well.
Jira is a professional task management software designed exclusively for teams that use the agile model for development. It is an agile project management software. It enables end to end project management and can be easily integrated with other platforms.
Some of its features include – tracking complaints/issues, shipping up-to-date software, planning sprints, and report generation.
You are free to use one of the available workflows, or you can even create your workflow based on the working of your team. With Jira, every member of your team can plan, build, track progress, and release software.
Basecamp is one of the oldest professional task management software. It has been in the market for more than a decade. Basecamp has garnered a huge number of loyal customers.
Basecamp takes the features of different paid apps and presents them on one platform, such as real-time chat, private messaging option, file storage, calendar, and scheduling.
The user interface is neat. The search tool works efficiently. The user can quickly search for a file, attachment, or message they are looking for. The reporting suite is quite comprehensive, too, and allows width and depth while generating reports.
The client is also actively included in the system. There are options to share messages and tasks with people outside the team and the organization. There is an option to customize your notifications too. You can set the notifications on, just for your working hours, and switch them off for the rest of the day.
A major limitation, however, is the absence of free plans, which makes the tool unattractive for individuals and small enterprises. The plan starts at $99 per month. In addition to the web version, mobile and desktop versions are also available.
Choosing the right professional task management software depends on an array of factors. If your organization or you don’t have budget constraints, then you can go for higher-priced tools.
If you are an individual or starting small, you will have a strict budget, and many not need comprehensive features.
In such cases, one may go for free plans. Free plans provide limited features, which may be enough for small organizations.
Other factors include – the method followed for product/project development (traditional/agile) and the number of teams/team members.