We explore the reasons behind the shift from Zimbra Desktop to MS Outlook and offer a thorough manual on how to export Zimbra into PST in this post. This essay tries to streamline the conversion procedure for you regardless of your level of technical understanding. This instruction will be quite useful if you want a quick and simple approach to exporting a Zimbra mailbox to PST.
Zimbra to PST conversion technique
Two main ways exist for converting Zimbra TGZ files to PST format for use in Microsoft Outlook: hand conversion and third-party TGZ to PST converter. We shall discuss both methods below stressing the detailed step-by-step procedure for each including the Zimbra to PST converter use.
Method 1: Manual Method Import Zimbra into Outlook
Initially exporting your emails from Zimbra and subsequently importing them into Microsoft Outlook the manual approach to converting Zimbra to PST consists of a set of stages. Here's how to accomplish it:
Note: Make sure your PC runs both Zimbra Desktop and Microsoft Outlook if you want to effectively apply this hand-made solution. The method depends on having these tools ready-made.
First: Export Zimbra Desktop emails
- Start Zimbra Desktop.
- Go to the 'Preferences' tab.
- Choose 'Import/Export' on the left-hand menu.
- Click the OK button after either choosing the folders you wish to export or "All Folders" in the export area.
- Click the 'Export' option. This will produce a TGZ file including your emails.
- Select a location on your computer and 'Save' button.
Second: get the TGZ file.
Opening and extracting the TGZ file will call for a file extraction utility. WinZip, 7-Zip or any other program able to manage TGZ files are among the several tools at hand. Usually free to download and easy to operate, these tools
- Search on your computer for the TGZ file.
- After a right-click on the file, select "Extract here" or "Extract to..." depending on your inclination. Should you choose "Extract to...," you can provide a folder to house the extracted materials.
- The extraction procedure starts. The size of the TGZ file will determine how long this might take.
- You will discover that EML files abound in the TGZ archive once the extraction is finished.
Third step: Import Outlook's EML.
- Open Outlook from Microsoft.
- Choose "New Folder" from the context menu after right-clicking on the name of your email account or any current folder in the navigation pane.
- Press Enter after suitably naming the folder—e.g., "Imported EML").
- Navigate to the folder containing your extracted EML files in another window (these are the files you pulled from the TGZ file).
- To choose all of the files in the folder containing your EML files, click Ctrl+A or choose individual files.
- Click and hold the chosen EML files drag them to the Outlook window and then drop them into the fresh folder you generated. These acts will start the import process.
- Click on the new folder in Outlook to make sure all of your EML files have been correctly imported via the drag-and-drop procedure.
Step 4: Outlook's PST export
- Open Outlook from Microsoft.
- Click the Outlook's "File" tab located in the top-left corner.
- Click 'Open & Export' then choose the 'Import/Export' choice.
- Choose "Export to a File" in the wizard and click "Next".
- Click "Next" after choosing "Outlook Data File (.pst) as the file type for export.
- Select the folder you wish to export. Click the "Next" button after choosing your whole mailbox, a particular folder such as "Imported EML," or even a subdirectory.
- Click "Browse" to choose on your computer where you wish to save the PST file.
- Click "OK" to validate the file location and name after naming your PST file something readily identifiable.
- Click on "Finish" after selecting "Do not export duplicate items".
Following these guidelines will let you manually translate your Zimbra emails into PST format, therefore enabling import into Microsoft Outlook. For individuals who have the time to control the process and are at ease with a multi-step, hands-on approach this is perfect. Manual solutions take time and call for technical knowledge.
Method 2: Zimbra converter converts Zimbra to PST.
The DataVare TGZ to PST converter is a great choice if you want a simpler way to convert and export the Zimbra mailbox to PST or if you need a simpler substitute for the manual approach. This program lets you rapidly export TGZ files into PST versions. Particularly for user who might not be as technologically inclined or for those trying to save time this application is meant to make the converting procedure quick and user-friendly. Apply this approach following these guidelines:
- Get and install the Zimbra to PST converter.
- Launch the tool, choose "Add File," then choose the TGZ files.
- To view the email once the files have loaded, click on any item.
- Click on "Export" and choose PST as the exporting type.
- Click the "Browse" option then select a spot to save the PST files.
- Starting the converting process click the Convert Now button.
Conclusion
Especially when switching to Microsoft Outlook, the procedure to convert Zimbra to PST can be a crucial first step in simplifying your email administration. Designed to streamline this process our guide provides two primary methods: the manual approach for individuals who feel comfortable working hands-on technically and the rapid, user-friendly Zimbra to PST converter.
Read more: Here’s How to Convert Eudora MBOX to PST Like a Professional
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