Opening a branch office in Dubai is one of the fastest ways for foreign companies to expand into the UAE market without setting up a completely new legal entity. A branch office operates as an extension of the parent company, allowing businesses to conduct commercial activities, sign contracts, and generate revenue under the parent company’s umbrella. Because of this structure, the documentation process becomes very important, as every submitted document must clearly prove the legitimacy, authority, and operations of the parent company.
In this guide, we explain all the key documents needed for opening a branch office in Dubai, along with basic steps and considerations.
Understanding the Basics of a Branch Office in Dubai
A branch office is not a separate legal entity. It fully depends on the foreign parent company and must follow UAE laws in all operational matters. The parent company holds 100% ownership, and the branch can carry out the same activities mentioned on the parent company’s license.
This structure makes the process straightforward, but documentation must be complete and properly attested to avoid delays. Whether you want to expand into Dubai’s trading, services, consultancy, or manufacturing sector, understanding the required paperwork is the first step before you open a branch office in Dubai.
Why Documentation Matters for Branch Registration
Dubai authorities focus strongly on transparency and verification. The documents collected help confirm:
- The parent company is legally registered in its home country
- The branch is officially approved by the parent company
- The authorised representative in Dubai has legal authority
- The intended business activities are valid and permitted in the UAE
- Financial statements are reliable and verifiable
Submitting complete and properly attested documents reduces processing time and ensures your branch registration moves smoothly.
Documents Required to Open a Branch Office in Dubai
Below is a clear and simple list of the main documents needed for branch office registration in the UAE. Requirements may vary slightly depending on whether the branch is mainland or free zone, but the general list remains consistent.
1. Parent Company Certificate of Incorporation
This is the official proof of your company’s formation in its home country.
It must be:
- Notarised
- Attested by the UAE Embassy
- Legalised by the Ministry of Foreign Affairs (MOFA)
This confirms that the company exists legally and is authorised to expand internationally.
2. Memorandum and Articles of Association (MOA/AOA)
These documents outline the company’s structure, operations, and rules.
Authorities check them to ensure the business activity permitted in Dubai aligns with what the company does internationally. Again, attestation and notarisation are mandatory.
3. Board Resolution Approving the Branch Office
The parent company must issue a Board Resolution that:
- Approves opening a branch office in Dubai
- Authorises a representative to complete all procedures
- States the intended business activities
- Confirms financial responsibility for the branch
This document also requires full attestation.
4. Power of Attorney (POA) for the Branch Manager
A Power of Attorney gives legal authority to the appointed branch manager or company representative in Dubai.
The POA must clearly specify:
- The representative’s full authority
- Authority to sign documents on behalf of the company
- Responsibility for the branch’s compliance
It must be notarised and attested internationally and in the UAE.
5. Passport Copy of the Branch Manager
The UAE requires:
- A valid passport copy
- Proof of residency (if applicable)
- Recent photograph
- CV or professional profile (sometimes requested)
If the manager is already in the UAE, a visa or entry stamp copy is also required.
6. Audited Financial Statements of the Parent Company (Last 1–2 Years)
Many free zones and authorities request audited financial statements to confirm the parent company’s financial stability.
These should include:
- Balance Sheet
- Profit & Loss Statement
- Auditor’s report
These must be stamped and signed by a licensed auditor.
7. Parent Company Trade License (or Equivalent)
If you are registering a branch from a country where businesses operate under a trade license or registration certificate, this document is required.
It must show:
- The legal name
- Registration number
- Activity
- Renewal validity
8. Proposed Trade Name for the Branch
Dubai authorities require 3–5 name options submitted to the Department of Economic Development (DED) or Free Zone Authority. The name must follow UAE naming rules and must not conflict with existing businesses.
9. Activity Description of the Branch
A simple, clear description of what the branch will do in the UAE.
It must match the activity of the parent company, as branches cannot conduct new activities that differ from the parent company’s operations.
10. Application Form and Fees (Provided by the Authority)
Each free zone or mainland authority has its own application form.
This form summarises:
- Parent company details
- Branch details
- Activity list
- Manager information
Once completed, it must be submitted along with supporting documents.
Additional Documents Sometimes Required
Depending on your sector and jurisdiction, authorities may also request:
- Office lease agreement (Ejari for mainland)
- Initial approval receipt
- Local service agent/representative agreement (for certain Mainland activities)
- Compliance documents for regulated sectors (health, finance, education, etc.)
These documents are only required in specific cases and are not part of the standard pack for setting up a branch office in Dubai.
Attestation Requirements for Foreign Documents
Foreign documents must be:
- Notarised in the home country
- Attested by the UAE Embassy
- Legalised by the UAE Ministry of Foreign Affairs (MOFA)
- Translated into Arabic (by an authorised legal translator)
This process ensures that all documents are valid and acceptable for the UAE government systems.
Steps After Submitting the Documents
Here is a quick overview of what happens after your document pack is ready:
1. Apply for Initial Approval
Submit all major documents to the chosen authority.
2. Get Trade Name Approval
Your proposed branch name must be approved.
3. Receive External Approvals (if needed)
Some activities require additional approvals.
4. Pay License Fees
Once approved, you receive a payment voucher.
5. Collect Branch License
The authority issues the official branch license.
6. Apply for an Establishment Card and Visas
You can now hire staff and begin operations.
7. Open a Bank Account
Using the license and documents, the branch can open a corporate bank account.
Conclusion: Setting Up a Branch Office in Dubai Made Simple
Opening a branch office in Dubai becomes a smooth process when your documents are complete, properly attested, and aligned with UAE requirements. Each document plays a role in verifying your company’s identity, authority, and purpose for entering the UAE market.
Whether you are expanding to Mainland Dubai or a Free Zone, preparation is key. With the right documentation, you can set up operations quickly and start conducting business under your parent company’s name.
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